Project Management and Collaboration Tools

It is hard to implement change without a project management plan to do so.  Whether it is the act of assessing the quality of a given process, or implementing changes to a system as a result of quality management efforts, project management is much easier to handle with dedicated tools. Similarly, all quality initiatives require a collaborative process to implement. Tools are available that aid in that collaboration, and those tools can greatly benefit any quality management effort. 

Why:

  • To catalog efforts for various quality management tools;
  • To track, organize, and report status--all important components for any quality management effort;
  • Any time you are tracking multiple tasks or sub tasks;
  • To share information among participants in any group effort;
  • To report on the status of work and to prioritize overlapping tasks. 

How:

  • Methods to use either project management or collaboration tools can be either formal or informal;
  • Tools should be installed in a central location for easy access by all group members;
  • One rule about PM and collaboration tools is that they should be as flexible as you need them to be - if you need a tool to do something that it does not seem capable of doing, find another tool!
  • Task tracking software, such as JIRA or Wrike, can be used for cataloging tasks and reporting on project status; 
  • With some post-installation administration, most collaboration tools can be customized to group tasks, provide workflows tailored to your needs, and record specific detailed information necessary to fully describe your tasks.

Click here for an example of a JIRA Dashboard

Example:

The Alaska Region Office uses JIRA as a project management tool to track both its software development process and its regulatory development process. Other project management tools include Microsoft Project, OpenProject, and Wiki.

The Alaska Region Office uses Confluence as a collaboration tool to share documents and to record system documentation. Other collaboration tools include Microsoft SharePoint, Google Docs, and Drupal (for content management).

 

Subject Ambassadors:

Scott Sauri - Office of Science and Technology: scott.sauri@noaa.gov

Karen Sender - Pacific Island Fisheries Science Center: karen.sender@noaa.gov

Jon O'neil - Northeast Fisheries Science Center: jon.oneil@noaa.gov

Ed Hoch - Alaska Region Office: edward.hoch@noaa.gov

Tony Conigilari - Greater Atlantic Regional Fisheries Office: anthony.conigilari@noaa.gov